June 2011 minutes
all minutes are in draft form
June 6, 2011
7:00 p.m.
Basement of the United Church of Underhill
TRUSTEES PRESENT OPERATORS PRESENT GUEST PRESENT
Peter Mitchell Marc Maheux Seth Jensen
Joe O’Brien
Richard Eldred
CLERK ASST. OPERATOR
Jane Maheux Sara Ritter
Peter Mitchell called the meeting to order at 7:05 p.m.
1. Review & approval of previous minutes. Minutes from the May meeting was approved.
2. Review & approval of financial statements. The financial reports for the May meeting were approved.
3. Operations Report.
A. Operator’s report.
i. Water usage. 49735gal/day
ii. Test Results and Testing.
Bacteria results negative.
Fluoride results within tolerance.
B. The Hydrant on River Road is still out of order, more work must be done on it June 16th.
C. Hydrant flags are in and need to be installed. Summer flushing also needs to be scheduled when Peter returns.
D. Chlorine injector is halfway rebuilt.
E. Cistern is not working correctly since the lightning strike Marc and Sarah left the meeting to check.
F. Sara worked with Marc on the hydrant, saturator and fluoride injector. She replaced the tubing on the analyzer and took a fluoride class on Friday.
4. Customer concerns/comments
A. Ed Hoyt called and said that he did not feel he had to pay for the meter Sara replaced. Marc explained it was his responsibility because it froze and broke.
5. Repairs and Maintenance.
A. Peter to contact Jacob about the mowing.
6. Old business.
A. Al Lewis spoke with Peter, and he believes we will get the rest of our money from the stimulus.
7. New Business.
A. Dick will take care of painting hydrants.
B. There was a lightning strike at the Poker Hill tank on May 28th. Sylvia Forsberg called, and she did not have water. Marc found both pumps down in failure mode. Marc contacted Spafford and they put a horse ½ pump in for a temporary fix. Marc checked with Goulds and then tested the boards which were burned out, he also found out there is a company in Syracuse NY that could come and check it out for $250.00 an hour from the time they leave.
C. Marc received information from Champlins about the repairs to the Poker Hill tank from the lightning strike. They sent three different quotes:
1.Danfost Controller Drive: A more sophisticated way to alternate the pumps costs $3,200.00 plus $700.00 for Champlin = $3’900.00.
2.Danfost Sigma Controller: Since the motors seem ok Marc feels this would be the way to go cost $2,500.00 plus $700.00 for Champlin = $3,200.00.
3.Remove 1 controller and send it back to the company and see if it can be repaired cost unknown on this
After discussion by the Board, they voted to go with Option 2
D. Peter brought up the discussion that tanks need to be inspected every 5 years; we will contact CWD and see how they do it.
E. Seth Jensen from the Town of Jericho was present he wanted to share a projected growth plan for our area. There could be anticipated 221 new dwellings in our district. A build out analysis for the maximum potential build out was done. Area consists of bridge on Rte 15 to River Road, Large culvert on Raceway up to the end of Liberty Lane, these could be ¼ acre lots. The base scenario for what the water need could be is 133,000 gallons, for right now the state calculates that we have about 100,000 gallons in reserve capacity. Seth was looking for information on what the district capacity was. Seth also informed us that they plan to start the sidewalks on the north side in the spring of 2012. The south side has been deferred.
8. Bills to review & approve for payment. Bills were reviewed and approved.
9. Next Meeting Date: Next regular meeting July 6, 2011 at 7:00 PM.
10. Adjournment. The meeting was adjourned at 9:00 PM.
Respectfully submitted,
Jane Maheux clerk/ treasurer
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Peter Mitchell President