August 2014 Minutes

August 4, 2014

2014-08-13 11:13:41

DRAFT COPY

August 4, 2014

7:00 p.m.

Basement of the United Church of Underhill

 

TRUSTEES PRESENT          OPERATORS PRESENT          GUEST PRESENT
Peter Mitchell                             Marc Maheux
Joe O’Brien
Jason Ritter

 CLERK                                      ASST.  OPERATOR                               

  Jane Maheux                                Mike Willard

                                                             

                               

Peter Mitchell called the meeting to order at 7:05 p.m.

1.      Review & approval of previous minutes. Minutes from the July meeting were approved with the addition of the Executive session motion.

2. Review & approval of financial statements. The financial reports for the July meeting were approved.  Jane will create an invoice with all expenses to send to VT Gas for the repair on VT RT 15. Joe made a motion to give Jane authorization to sign the forms for PSN Jason seconded the motion and the Board approved. We are no longer able to have a flexible CD so the Board reviewed options and said to put the money in a Money Market account. Also Jane will check with other banks to see what is available

3. Operations Report.

    A. Operator’s report. 

        i. Water usage. 57268  gal/day 

         ii. Test Results and Testing.

             Bacteria results negative.

             Fluoride results within tolerance

    B. Marc and Mike have been finding and working main line valves. Marc would like to schedule O’Leary and Burke to perform the hydraulic analysis, the Board approved scheduling. Barrett Lane main line valve box needs to be replaced it has been hit by a mower.

    C. Marc removed gravel from around the Maple Ridge tank and fixed it to drain to the back of the tank.

    D. Vt Gas hit our main when going across 371 Vt  Rt 15 water was shut off for Rt 15, Raceway and adjoining roads for a part of the day until repair was finished. A boil water notice was delivered and test were taken and notice was lifted on Thursday.

    E. Mike pressure washed the Maple Ridge tank and has been finding valves.

4. Customer concerns/comments.

5. Repairs and Maintenance.

  1. A.    Marc is going to check with Steve Guay about getting on the other side of the fence to remove trees that are growing into the fence.
  1. B.     Marc ordered a new Pocket Pro Reader from Ti Sales.

6. Old Business.

  1. A.    Betty Moore was pleased with the District History Peter would like to add photos.
  1. B.     Peter to see if his standing agenda will meet approval for the website from VLCT.
  1. C.    Phil Jacobs has contacted Lori Rupple for the easement deed and we do not have it so he will contact her again.

 7.  New Business.

  1. A.    The Board scheduled a Capital Planning meeting for August 11th at 7 PM.
  1. B.     It was suggested that we apply for a State Planning Grant for engineering of services for upper Maple Ridge.

8. Bills to review & approve for payment. Bills were reviewed and approved.

9. Next Meeting Date:  Next regular meeting September 8, 2014. Capital Planning meeting on August 11, 2014

10. Jason Made a motion to go into Executive session finding that premature public discussion would cause the District or a person to suffer a substantial disadvantage. Reason is personnel under provisions of Title 1, Section 313(a) (1) (A). Financial Issue (Motion 7-7-14). Joe seconded the motion.. At 9:18 PM and then the Board went into executive session to discuss a personnel issue. The Board came out of Executive session at 9:38.

11. Adjournment. The meeting adjourned 9:39 pm.

Respectfully submitted, 

Jane Maheux clerk/ treasurer                                                        

 

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Peter Mitchell President